17 Best Project Management Tools

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Project Management Tool is software that representatives can use to deal with different hierarchical errands that accompany having some work as a project director. This incorporates task arranging, change management, scheduling, and resource allotment.

Project managers, group leaders, and managers can utilize this sort of programming to control financial plans, the nature of work being created, and handle administrative errands. Many groups also use project management tools to assist them with keeping in contact with one another, as well as their project chiefs and partners.

Advantages of using a project management tool

These tools permit you to smooth out your work processes, delegate assignments with only a couple of clicks, and finally let you tackle that enormous task without feeling overpowered from the moment you get it.

44% of individuals guarantee that they do not utilize a project management tool to make their deadlines noticeable. This shows a significant opportunity for entrepreneurs to support productivity in their organizations by using project management tools to explain deadlines, so projects and tasks are finished on time.

So now that you’ve distinguished that the project management tool plays a pivotal part in your business, we should examine the 16 best project management tools.

Best Project Management Tools 

1. Asana 

Project Management Tool

Asana combines project management, file storage, and collaboration and helps manage projects across a team without email.

Pros of Asana –

  • Tasks and team assignment
  • Projects roadmaps and timelines
  • Milestones and team progress
  • File and track bug reports and sprints.
  • Project dashboards to get a quick overview

Cons of Asana –

  • No multi-person tasks
  • UI delays
  • Heavily text-based
  • No time tracking and estimated functionality

Pricing – Free for up to 15 members, paid plans from $13 user/month.

2. Trello 

Trello Project Management Tool

Trello is comprehended for envisioning project tasks on a cardboard-like dashboard that’s excellent for handling short and quick everyday tasks.

Pros of Trello –

  • Simple task management on a cardboard
  • Creating unlimited task lists
  • Image and file sharing
  • Organizing lists by dates or priority
  • Commenting and collaboration

Cons of Trello –

  • Crowded and cluttered
  • No time tracking & estimate functionality
  • No overview

Pricing: Free for individual use, $9.99 user/month for businesses

3. Teamwork

Top Project Management Tool

TeamWork projects is a highly user-friendly project management tool that’s effortless and has an incredible eye-catching design. It enhances team collaboration and helps creative teams to organize their work and tasks.

Pros of TeamWork –

  • Gantt charts
  • Time tracking
  • Task lists with sub-tasks
  • Milestone management
  • Comprehensive user permissions
  • Reporting

Cons of TeamWork –

  • Tedious
  • Can be overwhelming

Pricing: From $12 user/month

4. Podio

Podio is a flexible and positively customizable online assignment and team communication hub.

Pros of Podio –

  • Delegate tasks, attach files, and discuss attributes within the solution
  • Transfer encrypted & large files
  • Automate the sales channels and project budget tracking
  • Get a summary of the company with a visual dashboard

Cons of Podio –

  • Can be confusing
  • No time tracking functionality

Pricing: 19.20$ month/user for a full suite of attributes

5. Wrike

Project Management Tool for Marketers

Wrike keeps all users in the loop with custom-made desktop notifications, so if anything is updated, modified, or added to a task, all users within that assignment get a message. It also combines with your email and makes it incredibly easy to tag or email other users about a job or project.

Pros of Wrike –

  • Easy collaboration
  • Seamless integration
  • Multi-projects assignment
  • Gantt charts

Cons of Wrike –

  • Tasks are challenging to break up
  • Cluttered

6. ProofHub

Project Management Tool Proof of Hub

ProofHub offers a substitute for traditional emailing and many other tools, incorporating multiple project management attributes under one roof.

Pros of ProofHub – 

  • Assigned user roles
  • Online team discussions and chats
  • Task delegation and assignments
  • Reporting and tracking project history
  • Secure file storage

Cons of ProofHub – 

  • No budgeting function
  • No option for recurring tasks

Pricing: From $45 month

7. Workzone

Project Management Tool WorkZone

Workzone was created by professional ad executives who desired to help agencies and creative teams get visibility into all of their assignments.

Pros of Workzone –

  • Personalized, personal to-do lists
  • Construct subtasks and task dependencies
  • Set authorizations for specific users (including clients) to access assignments, tasks, and files
  • Quickly see positions with Gantt charts
  • Allocate people to more than one task

Cons of Workzone – 

  • Login problems
  • Problems with app store listing
  • Connection issues
  • Compatibility issues
  • Getting errors
  • Crashes reported
  • Buggy

Pricing: From $24 user/month

8. Zoho Projects 

Zoho Project Management Tool

Zoho Projects is one of the renowned tools for manageable project management that can support teams in streamlining their forthcoming work and tasks.

Pros of Zoho projects –

  • Task lists with multiple tasks and milestones
  • Time tracking and timesheets
  • Gantt charts to oversee project progress
  • Document and file management

Cons of Zoho projects – 

  • Searching for tasks needs improvement.
  • Bug reporting needs work
  • Poor dashboard functionality
  • High learning curve

Pricing: From $5 user/month

9. ClickUp

Project Management Tool

ClickUp is a project management platform that’s concentrated on efficient task management. Constructed for teams of all sizes and industries, ClickUp’s fully customizable attributes make it a must-have for agile teams that want to maintain everything from design to development in one intuitive place.

Pros of ClickUp – 

  • Three different views (Board, Box, List)
  • Assign comments
  • 52 customizable features for each project 
  • Refined hierarchy to keep tasks simple as they expand
  • Instruments like ‘Smart Search’ and ‘Smart Estimates’ make you more productive over time

Cons of ClickUp – 

  • Too many ClickUp features
  • Too many options for customization
  • UI needs improvement

Pricing: Free for up to 100 MB and Premium plan for $5 user/month

10. Smartsheet 

SmartSheet Project Management Tool

Smartsheet is an online work performance platform for organizing and automating collaborative work.

Pros of Smartsheet –

  • Project plans and schedule
  • Program roll-ups
  • Resource management
  • Budget tracking
  • Strategic planning

Cons of Smartsheet – 

  • It’s pricey
  • No time tracking

Pricing: From $25 user/month for teams

11. Celoxis

Project Management Tool

Celoxis is an all-in-one platform for project portfolio and work administration.

Pros of Celoxis – 

  • Advanced scheduling
  • Gantt charts
  • Project tracking
  • Financial management
  • Reporting analytics

Cons of Celoxis – 

  • The solution doesn’t have a mobile application.
  • It doesn’t support multi-currency.

Pricing: From $22.50 per user/month for a cloud solution to $450 per user for an on-premise solution

12. GanttPro

Project Management Tool

GanttPRO is a reliable project management tool that enables planning work, tracking tasks, establishing deadlines, and cooperating with stakeholders. It is widely used in software development, construction, healthcare, finances, events, education, and other spheres. It entrusts teams from myriad industries to do unlimited projects and operate with unlimited resources, even using a free trial.

Pros of GanttPRO – 

  • Intuitive Gantt charts
  • Expense and budget management
  • Convenient reporting and time tracking
  • Ability to export projects (to pdf, png, and Excel formats)
  • A suitable fit for teams, freelancers, and remote employees

Cons of GanttPRO – 

  • It can become too complicated for more significant projects
  • It can be somewhat inflexible
  • It must be constantly updated

Pricing: Plans start from 8.90$/user/month for teams and 15$/user/month for personal use. A 14-day free trial is available.

13. Monday

Monday Project Management Tool

Monday presents project templates to provide practical project workflow from the start. Moreover, Monday’s dashboard is customizable to give the order of activities you prefer, no matter the enterprise you’re operating in. 

Pros of Monday – 

  • File storage and sharing
  • Precise task management template for freelancers
  • Kanban board
  • Gain tracking for added accountability in front of your customers
  • Time tracking

Cons of Monday – 

  • Per-user pricing limits the number of people. 
  • Difficult to track time and expenses. 
  • Cluttered
  • Limited mobile app

Pricing: The personal plan is free; the Basic program includes 5 GB of file storage, and other features begin at 8 €/user/month.

14. Forecast 

Forecast Project Management Tool

Forecast.app is a feature-rich project management tool. It comprises assignment planning, scheduling, budgeting, wise time estimation, implementation, and reporting. Forecast bridges severed strategies to concentrate all project data without the productivity loss of forcing a new interface and workflows onto your team.

Pros of Forecast –

  • Time & Expense Tracking
  • Task Management
  • Status Tracking
  • Resource Management
  • Requirement Management
  • Project Planning
  • Portfolio Management
  • Percent-Complete Tracking
  • Milestone Tracking
  • IT Project Management
  • Issue Management
  • Budget Management

Cons – 

Forecast initially catered for a particular agency-type business model that didn’t fit with the relayers business model; however, through constant improvements and feedback, the tool is getting closer to what is expected.

Pricing: The Basic plan begins at $29/user/month, and the premium plan starts at $49/user/month.

15. Adobe Workfront

Adobe Workfront Project Management Tool

Adobe Workfront is a work management tool that enables users strategically design, prioritize, and handle their team’s work. Centralized work entitles upper management to establish clear priorities, allocate budgets to strategic goals, and experience boundless collaboration across divisions. 

The Pros of Workfront –

  • It provides real-time information. 
  • Able to handle complexity in large organizations. 
  • Very customizable. 
  • Robust management platform. 
  • Ultimate transparency. 

The Cons of Workfront – 

  • The layout is not intuitive. 
  • Setting up can be time-consuming. 
  • Too many attributes and required fields. 
  • Not the best Gantt charts. 
  • Difficult to find work. 

Pricing – The vendor has four plans available for the product: Team, Pro, Business, and Enterprise; they vary based on the scale of operation and features required. You can visit the website to request more specific pricing information.

16. Meister Task 

Meister Task Project Management Tool

Best described as a cloud-hosted platform for assignment and project management, MeisterTask is created to give managers complete control over all phases of their jobs. The platform delivers many project management tools such as reporting, automation, and integration and attaches to third-party apps like Google Drive and Dropbox to facilitate your workflow. 

Pros of MeisterTask – 

  • MeisterTask is flexible workflows and project boards.
  • Instant communication
  • Integration with other apps
  • Team Collaboration Features
  • Streamlined Task Management

Cons of MeisterTask – 

  • Only basic features on the free plan
  • It can be costly for large businesses
  • Transferred to browser

Pricing – MeisterTask offers four pricing plans – Basic, Pro, Business, and Enterprise.

17. WorkOtter 

Workotter Project Management Tool

This program takes dashboards to an entirely new level. Users can develop their view of the entire organization through the program and portfolio dashboards regarding KPIs from different roles. WorkOtter’s Human Resources outlook allows CEOs to make assertive alternatives about staffing and spending.

Pros of WorkOtter – 

  • Improves Decision-making Based on Better Information.
  • Accurate and actual evidence-based tool 

Cons of Work Otter – 

The need for WorkOtter’s program and the time it takes to provide everything is done ideally mean that customers may have to pause to use it. The company does not give various languages or currencies. However, users can choose any local country for a date, number, and currency symbols.


You will be given three scalable pricing plans from $10 monthly for every user to a team plan for $20 per user.

How to decide which project management tool to choose?

The best project management software for you relies on your project’s intricacy, the extent of your team, and the elements you require. 

Every option on this list is a remarkable product, but only one will be the most acceptable fit for you.

Let’s walk through the critical measures you can use as you go through the method of discovering the right software.

  • Number of Users

Most project management software is charged a per user per month basis. So, it’s vital to comprehend how many seats you require and your budget. 

  • Collaboration Tools

Collaborating through email or phone is convenient, but maintaining track of discussions and duties can be difficult. The best project management software has built-in tools that allow users to collaborate directly within a task, project, or team. This can include flagging duties with statuses, discussion boards, comment threads, and @mentioning other users to draw someone’s attention.

  • Project Complexity

You can probably get it by using a free forever plan with Trello, Asana, or Zoho Projects for simple and straightforward projects.

Once projects start to become more complex, however, the lighter tools don’t perform quite as well.

On the other hand, tools like Wrike and Smartsheet have a lot more profoundness. They come with a higher price tag and aren’t as manageable for everyone to use on day one, but you can handle any project.

  • Task Management

Which of the essential task management features are important to you? For some teams, lists and subtasks will be necessary for supporting everyone on the same page. For others, they might not be so significant.

  • Customization

Every project and team is distinguishable. 

So it’s paramount that your project management software adjust to satisfy your needs- a fully branded dashboard, the flexibility to scale, or enhanced functionality with the right integrations. 


As you can see, there are a lot of different tools out there, each with a little something extra to offer.

It may come down to what you’re most comfortable with and what makes the most sense for your budget. But now, hopefully, you better understand how some of these tools work and how simple add-ons can make some of them that much better!

    Stanford LEAD & Symbiosis Alumni, 13+ years experience in Programmatic Advertising, Dynamic Creative Optimization (DCO), Search Marketing, User Behaviour & Web Analytics. Founder - R Interactives & R Academy. R Academy is part of Stanford LISA portfolio of emerging startups Ex. Visiting Faculty - Symbiosis Institute of Business Management (SIBM - MBA) & Symbiosis Institute of Media & Communication (SIMC - MBA)

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